MNP LLP

Office Administrator

Position ID
2018-3870
Position Type
Full Time
Position Location(s)
CA-AB-Grande Prairie

DIFFERENT BY DESIGN

At MNP we pride ourselves on being different – it’s our entrepreneurial drive that sets us apart. It’s the same drive that’s helped us become Canada’s fastest growing national firm. We foster collaboration, value your ideas, promote based on talent, live balanced lifestyles and make time for FUN. We are one firm, one team, collaborating to support you wherever you want to take your career.

 

Join the momentum. We are seeking a Office Administrator for our growing Administrative team. MNP is a leading national accounting, tax and business consulting firm in Canada. Strategically supporting the firm, our Administration team anticipates the needs of our team members and Partners. We effectively communicate information for service lines, industry and specialty groups, and operations at all levels throughout the firm. Our administrators support initiatives and ensure efficiency, allowing MNP to better serve our clients and people.

 

RESPONSIBILITIES AND QUALIFICATIONS

Performance Expectations

  • Liaise with the Regional Managing Partner (RMP) to establish administrative procedures
  • Assist the Regional Managing Partner (RMP) with annual budgeting and planning for the firm

  • Manage accounting systems, production processes and the completion of monthly reports

  • Oversee monthly and quarterly assessments and forecasts of firm's financial performance against budget, financial and operational goals; oversee short and long-term financial and managerial reporting

  • G/L and variance report analysis

  • Assist RMP with setting up and taking part in regular partner meetings

  • Assist with retreats planning
  • Communicate with internal departments to ensure firm systems and procedures are employed and make suggestions for improvements, as necessary
  • Interview, train and supervise Administrative team members
  • Schedule the Administration team’s work, where necessary; enter work into applicable logs and ensure deadlines are met
  • Manage reception coverage schedule
  • Assist the Administration team by ensuring resources and adequate supplies are available and in good working order
  • Possess working knowledge of all systems used by the Administration team to assist with any enquiries and provide backup, as needed
  • Ensure client production work is completed and e-filed on a timely and effective basis
  • Organize and schedule Administration team for T1 backup, track T1’s, T2’s, T3’s, T4’s, T5’s and other related client production
  • Ensure word templates, standards and office lists are maintained
  • Produce reports
  • Process invoices and payments for vendors and review
  • Organise physical office space
  • Provide back up support as necessary
  • Perform annual and mid-year performance evaluations

Credentials

  • Completion of a post-secondary Secretarial Diploma Program or a Business Administration Program
  • Minimum three (3) years office experience working in a Professional Services environment, particularly a public practice, considered an asset
  • Minimum two (2) years supervisory experience
  • Strong computer literacy including effective working skills of Microsoft Word, PowerPoint and especially Excel is required
  • Caseware knowledge considered a strong asset

Core Competencies and Personal Characteristics

  • Integrity – professional whose honesty, integrity, confidentiality and high ethical standards contributes to effective leadership and optimal business relationships
  • Energy – displays enthusiasm, optimism, drive and passion while maintaining a high level of productivity and a balanced lifestyle
  • Diversity – understands the importance of different backgrounds, perspectives and experiences and is respectful of individual differences
  • Communication – effectively expresses ideas and conveys information in business writing, conversations and interactions with others
  • Client Service Excellence – understands the importance of quality client service by being courteous, responding to client requests in a timely manner and monitoring satisfaction
  • Teamwork & Relationship Development – works collaboratively with team members in order to achieve a common goal and develops, maintains and strengthens relationships with others, both inside and outside the Firm
  • Accountability – takes responsibility for one’s own performance by setting clear goals and tracking progress against those goals; is highly organized and uses personal judgement and decision making
  • Flexibility – effectively manages multiple assignments, adapts to changing priorities and is able to work independently or as part of a team

TOTAL REWARDS

MNP encourages a balanced lifestyle and offers benefits that suit the way our team members work and play! In addition to a competitive salary, our total rewards package includes paid personal days, wellness program initiatives, health and dental benefits, a group pension plan with matching contribution, firm sponsored social events and professional development assistance.

 

MNP proudly serves and responds to the needs of our clients in the public, private and not-for-profit sectors. Through partner-led engagements, we provide a collaborative, cost-effective approach to doing business, with innovative strategies to help organizations succeed across the country and around the world.

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