• Regional Office Manager

    Position ID
    2018-4861
    Position Type
    Fixed Term Contract
    Position Location(s)
    CA-ON-Ottawa
  • DIFFERENT BY DESIGN

    At MNP we pride ourselves on being different – it’s our entrepreneurial drive that sets us apart. It’s the same drive that’s helped us become Canada’s fastest growing national firm. We foster collaboration, value your ideas, promote based on talent, live balanced lifestyles and make time for FUN. We are one firm, one team, collaborating to support you wherever you want to take your career.

     

    Join the momentum. We are seeking a Regional Office Manager for our growing Administrative team. MNP is a leading national accounting, tax and business consulting firm in Canada. Strategically supporting the firm, our Administration team anticipates the needs of our team members and Partners. We effectively communicate information for service lines, industry and specialty groups, and operations at all levels throughout the firm. Our administrators support initiatives and ensure efficiency, allowing MNP to better serve our clients and people.

     

    RESPONSIBILITIES AND QUALIFICATIONS

    Performance Expectations

    • Assist the Regional Managing Partner (RMP) with annual budgeting and planning for the firm
    • Manage accounting systems, production processes and the completion of monthly reports
    • Oversee monthly and quarterly assessments and forecasts of firm's financial performance against budget, financial and operational goals; oversee short and long-term financial and managerial reporting
    • Develop, maintain and monitor accounting systems and procedures; capture all billings and receipts for the recording of revenue transactions
    • Recommend and implement improvements to processes as well as time and accounting systems
    • Ensure that all Employee timesheets are completed prior to month-end
    • Oversee the tracking T1’s, T2’s, T3’s, T4’s, T5’s, AIDA and NISA
    • Ensure various reports including Accounts Payable (A/P) invoices, expense reports and payroll reports are completed
    • G/L and variance report analysis
    • Assist RMP with setting up and taking part in regular partner meetings
    • Assist with annual town hall meetings and retreats planning
    • Supervise and assess workload of administrative Employees ensuring that all regional administrative procedures are carried out in an efficient and effective manner
    • Oversee and supervise mailroom employees and process
    • Train Employees on MNP systems and methodologies
    • Ensure that resources and supplies are available and in good working order
    • Responsible for building maintenance and cleanliness
    • Maintain office safety and security
    • Ensure that word templates, standards and office lists are maintained
    • Provide administrative Employees with backup when workload builds up
    • Liaise with internal departments to ensure firm systems and procedures are applied and make suggestions for improvements
    • Review vacation and overtime stats; meet with managers to off-set overtime hours and/or make necessary adjustments
    • Develop, coach, and train team members towards professional and personal development
    • Conduct formal, written annual performance reviews
    • Promote regular attendance, balanced lifestyle and high standard of team wellness

    Credentials

    • A bachelor's degree in business administration
    • Other business related courses will be considered an asset
    • A minimum of five (5) years experience in a management and supervision position
    • Strong computer literacy including effective working skills of Microsoft Word, PowerPoint and especially Excel is required
    • Caseware knowledge is considered a strong asset
    • Experience in a professional practice environment
    • Knowledge and experience in organizational effectiveness and operations management implementing best practices
    • Demonstrated leadership and vision in managing Employees groups and major projects
    • Budget development and oversight experience
    • High comfort level working in a diverse environment
    • Bilingual in French and English

    Core Competencies and Personal Characteristics

    • Integrity – professional whose honesty, integrity, confidentiality and high ethical standards contributes to effective leadership and optimal business relationships
    • Energy – displays enthusiasm, optimism and passion while maintaining a high level of productivity and a balanced lifestyle
    • Diversity – understands the importance of different backgrounds, perspectives and experiences and is respectful of individual differences
    • Communication – effectively expresses ideas and conveys information in business writing, conversations and interactions with others that make an impact and persuade their intended audience(s)
    • Client Service Excellence – understands the importance of quality client service, proactively identifies client needs and creates strategies to proficiently serve clients
    • Business Development – looks for and seizes profitable business opportunities while focusing on the ability to gain increased presence in the community
    • Forward Thinking – anticipates the implications of situations, takes appropriate action as needed and prepares for possible contingencies
    • Agility with Change – initiates, sponsors and implements change by taking a facilitative catalyst role
    • People Management & Leadership – goal-driven leader who effectively manages self, others and teams to achieve goals
    • Coaching – takes responsibility for one’s own and team members’ performance by setting clear goals and tracking progress against those goals, promptly addresses performance issues, is highly organized and uses personal judgement and decision making
    • Interpersonal Skills – proven relationship builder with the ability to relate to team members, inspire them to participate and mitigate conflict
    • Influencing Others – gains team members’ support for ideas, proposals, projects and solutions

    MYREWARDS@MNP

    MNP encourages a balanced lifestyle and offers benefits that suit the way our team members work and play! In addition to a competitive salary, our MyRewards@MNP package includes paid personal days, wellness program initiatives, health and dental benefits, a group pension plan with matching contribution, firm sponsored social events and professional development assistance.

     

    MNP proudly serves and responds to the needs of our clients in the public, private and not-for-profit sectors. Through partner-led engagements, we provide a collaborative, cost-effective approach to doing business, with innovative strategies to help organizations succeed across the country and around the world.

     

    #LI-CW1

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