• Receptionist / Administrative Assistant

    Position ID
    Position Type
    Full Time
    Position Location(s)

    At MNP we pride ourselves on being different – it’s our entrepreneurial drive that sets us apart. It’s the same drive that’s helped us become Canada’s fastest growing national firm. We foster collaboration, value your ideas, promote based on talent, live balanced lifestyles and make time for FUN. We are one firm, one team, collaborating to support you wherever you want to take your career.


    Join the momentum. We are currently seeking a Administrative Assistant for our growing Administration team. MNP is a leading national accounting, tax and business consulting firm in Canada. Strategically supporting the firm, our Administration team anticipates the needs of our team members and Partners. We effectively communicate information for service lines, industry and specialty groups, and operations at all levels throughout the firm. Our administrators support initiatives and ensure efficiency, allowing MNP to better serve our clients and people.



    Performance Expectations


    • Manage reception switchboard; answer and direct incoming calls during business hours
    • Provide polite and courteous customer service to incoming guests
    • Process incoming and outgoing courier packages and mail in a timely and cost effective manner, ensuring that adequate mail supplies are on hand
    • Coordinate catering requirements, as necessary
    • Order business cards
    • Maintain and stock stationary supplies and kitchen supplies
    • Responsible for the maintenance and cleanliness of office stationary supply rooms, including stocking and organization of supplies
    • Ensure board rooms are set up for client meetings and supplies put away when meetings are concluded



    • Perform general administrative duties as required including but not limited to typing, photocopying, faxing and printing reports
    • Coordinate and schedule internal and external meetings, appointments and travel arrangements
    • Manage scheduling of boardrooms; assist with technological support for boardroom equipment to clients and staff
    • Prepare expense reports
    • Maintain client files and records
    • Manage expenses to be charged, drafting invoices, finalizing and issuing invoices to clients as per billing deadlines/schedules
    • Prepare weekly time reports for clients
    • Process accounts payable invoices, and manage AR
    • Maintain and update spreadsheets for tracking of client deliverables
    • Maintain and monitor office supply inventory levels and place orders as required
    • Uphold electronic and paper filing systems
    • Assist in the creation and assembly of presentations
    • Conduct quality review (accuracy, completeness, appearance) of outgoing correspondence
    • Assist other team members as required
    • Help with internal events


    • Office experience in a professional working environment
    • Completion of related post-secondary education in administration is an asset
    • Strong proficiency with Microsoft Office Suite
    • Ability to multi-task and excellent time management skills
    • Ability to work in a fast-paced environment with tight deadlines
    • Bilingual in French would be considered an asset

    Core Competencies and Personal Characteristics

    • Integrity – professional whose honesty, integrity, confidentiality and high ethical standards contributes to effective leadership and optimal business relationships
    • Energy – displays enthusiasm, optimism, drive and passion while maintaining a high level of productivity and a balanced lifestyle
    • Diversity – understands the importance of different backgrounds, perspectives and experiences and is respectful of individual differences
    • Communication – effectively expresses ideas and conveys information in business writing, conversations and interactions with others
    • Client Service Excellence – understands the importance of quality client service by being courteous, responding to client requests in a timely manner and monitoring satisfaction
    • Teamwork & Relationship Development – works collaboratively with team members in order to achieve a common goal and develops, maintains and strengthens relationships with others, both inside and outside the Firm
    • Accountability – takes responsibility for one’s own performance by setting clear goals and tracking progress against those goals; is highly organized and uses personal judgement and decision making
    • Flexibility – effectively manages multiple assignments, adapts to changing priorities and is able to work independently or as part of a team


    MNP encourages a balanced lifestyle and offers benefits that suit the way our team members work and play! In addition to a competitive salary, our MyRewards@MNP package includes paid personal days, wellness program initiatives, health and dental benefits, a group pension plan with matching contribution, firm sponsored social events and professional development assistance.


    MNP proudly serves and responds to the needs of our clients in the public, private and not-for-profit sectors. Through partner-led engagements, we provide a collaborative, cost-effective approach to doing business, with innovative strategies to help organizations succeed across the country and around the world.


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