MNP

  • Administrative Assistant

    Position ID
    2019-6595
    Position Type
    Full Time
    Position Location(s)
    CA-ON-Ottawa
  • DIFFERENT BY DESIGN

    At MNP we pride ourselves on being different – it’s our entrepreneurial drive that sets us apart. It’s the same drive that’s helped us become Canada’s fastest growing national firm. We foster collaboration, value your ideas, promote based on talent, live balanced lifestyles and make time for FUN. We are one firm, one team, collaborating to support you wherever you want to take your career.

     

    Join the momentum at MNP. We are currently seeking an Administrative Assistant to join our growing Administration team. MNP is a leading national accounting, tax and business consulting firm in Canada. Strategically supporting the firm, our Administration team anticipates the needs of our team members and Partners. We effectively communicate information for service lines, industry and specialty groups, and operations at all levels throughout the firm. Our administrators support initiatives and ensure efficiency, allowing MNP to better serve our clients and people.

     

    RESPONSIBILITIES AND QUALIFICATIONS

    Performance Expectations

    • Perform a variety of administrative and clerical office support activities for multiple staff ensuring timely adherence and deadlines
    • Support partners and upper management with various administrative tasks including deadline management
    • Filing various forms and tax returns in a timely, deadline oriented manner
    • Prepare, review and modify general templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials
    • Assist in the preparation of regularly scheduled reports
    • Create, maintain and update spreadsheets
    • Fax, photocopy and scan documents as required
    • Assist with projects and in the creation of presentations, as needed
    • Record minutes at various meetings and distribute or archive them accordingly
    • Uphold electronic and paper filing processes and systems
    • Coordinate and schedule internal and external meetings, appointments and travel arrangements
    • Manage and coordinate multiple calendars
    • Correspond in a professional manner with both clients and internal staff
    • Develop a thorough understanding of internal programs and processes
    • Assist in the detail-oriented preparation and quality check of financial statement packages
    • Prepare expense reports
    • Prepare invoices and follow up on accounts receivables
    • Process payments and daily deposits, ensuring accuracy of the cash sheet
    • Process invoices and accounts payables
    • Contribute to the development of new ideas and approaches to improve work processes
    • Participate in coordination of team social events
    • Assist with rotating reception coverage, including courteously receive and forward incoming calls, greet and assist visitors in a professional manner, and arrange couriers

    Credentials

    • Completion of related post-secondary education in administration is an asset
    • Two (2) to four (4) years of related administrative experience
    • Strong computer literacy including effective working skills of Microsoft Word, Excel and PowerPoint
    • Attention to detail and strong ability to prioritize deadlines in a fast paced environment
    • Experience with accounts receivable, accounts payable, and processing expenses would be considered an asset

    Core Competencies and Personal Characteristics

    • Integrity –professional whose honesty, integrity, confidentiality and high ethical standards contributes to effective leadership and optimal business relationships
    • Energy –displays enthusiasm, optimism, drive and passion while maintaining a high level of productivity and a balanced lifestyle
    • Diversity –understands the importance of different backgrounds, perspectives and experiences and is respectful of individual differences
    • Communication –effectively expresses ideas and conveys information in business writing, conversations and interactions with others
    • Client Service Excellence –understands the importance of quality client service by being courteous, responding to client requests in a timely manner and monitoring satisfaction
    • Teamwork & Relationship Development –works collaboratively with team members in order to achieve a common goal and develops, maintains and strengthens relationships with others, both inside and outside the Firm
    • Accountability –takes responsibility for one’s own performance by setting clear goals and tracking progress against those goals; is highly organized and uses personal judgement and decision making
    • Flexibility –effectively manages multiple assignments, adapts to changing priorities and is able to work independently or as part of a team

    MYREWARDS@MNP

    MNP encourages a balanced lifestyle and offers benefits that suit the way our team members work and play! In addition to a competitive salary, our MyRewards@MNP package includes paid personal days, wellness program initiatives, health and dental benefits, a group pension plan with matching contribution, firm sponsored social events and professional development assistance.

     

    MNP proudly serves and responds to the needs of our clients in the public, private and not-for-profit sectors. Through partner-led engagements, we provide a collaborative, cost-effective approach to doing business, with innovative strategies to help organizations succeed across the country and around the world.

     

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