• Scheduling Administrator

    Position ID
    Position Type
    Full Time
    Position Location(s)

    At MNP we pride ourselves on being different – it’s our entrepreneurial drive that sets us apart. It’s the same drive that’s helped us become Canada’s fastest growing national firm. We foster collaboration, value your ideas, promote based on talent, live balanced lifestyles and make time for FUN. We are one firm, one team, collaborating to support you wherever you want to take your career.


    Join the momentum. We are seeking a Scheduling Administrator for our growing team. MNP is a leading national accounting, tax and business consulting firm in Canada. Strategically supporting the firm, our Administration team anticipates the needs of our team members and Partners. We effectively communicate information for service lines, industry and specialty groups, and operations at all levels throughout the firm. Our administrators support initiatives and ensure efficiency, allowing MNP to better serve our clients and people.



    Performance Expectations

    • Responsible for all data entry related to producing a schedule accurately, including daily updates
    • Assign engagements to team members based on budget, level of preparer and fit as appropriate
    • Performs ongoing analysis of resource allocations to optimize efficiency within workflow
    • Coordinate weekly scheduling meetings and follow-up on unresolved issues
    • Connect with team members weekly to ensure utilization and assign new work accordingly
    • Produce reports (ranging in complexity) from our practice management software
    • Monitor productivity reports and advise management team of anomalies
    • Ensure that work is allocated evenly among team members and assign work accordingly when continuity on jobs is required
    • Motivate others to follow processes and escalate issues/challenges as necessary
    • Manage team members vacation requests and schedule accordingly
    • Develop and maintain relationships with internal staff
    • Develop a thorough understanding of MNP’s services, businesses and industry
    • Contribute to the development of new ideas and approaches to improve work processes
    • Other duties and ad-hoc projects as assigned


    • Completion of related post-secondary education in administration is an asset
    • Two (2) to four (4) years of prior experience as a scheduler, or related administrative experience
    • Experience in a professional services firm preferred
    • Experience in engagement management processes preferred
    • Proficient in MS Word, PowerPoint and Outlook; advanced Excel skills and familiarity with schedule planning or project management systems preferred
    • Excellent communication skills (both oral and written)
    • Ability to confidently connect at all levels in the organization using diplomatic communication skills
    • Strong organizational and time management skills
    • Ability to manage multiple tasks and leverage strong attention to detail
    • Thrives in a fast pace environment and is able to prioritize accordingly

    Core Competencies and Personal Characteristics

    • Integrity – professional whose honesty, integrity, confidentiality and high ethical standards contributes to effective leadership and optimal business relationships
    • Energy – displays enthusiasm, optimism, drive and passion while maintaining a high level of productivity and a balanced lifestyle
    • Diversity – understands the importance of different backgrounds, perspectives and experiences and is respectful of individual differences
    • Communication – effectively expresses ideas and conveys information in business writing, conversations and interactions with others
    • Client Service Excellence – understands the importance of quality client service by being courteous, responding to client requests in a timely manner and monitoring satisfaction
    • Teamwork & Relationship Development – works collaboratively with team members in order to achieve a common goal and develops, maintains and strengthens relationships with others, both inside and outside the Firm
    • Accountability – takes responsibility for one’s own performance by setting clear goals and tracking progress against those goals; is highly organized and uses personal judgement and decision making
    • Flexibility – effectively manages multiple assignments, adapts to changing priorities and is able to work independently or as part of a team


    MNP encourages a balanced lifestyle and offers benefits that suit the way our team members work and play! In addition to a competitive salary, our MyRewards@MNP package includes paid personal days, wellness program initiatives, health and dental benefits, a group pension plan with matching contribution, firm sponsored social events and professional development assistance.


    MNP proudly serves and responds to the needs of our clients in the public, private and not-for-profit sectors. Through partner-led engagements, we provide a collaborative, cost-effective approach to doing business, with innovative strategies to help organizations succeed across the country and around the world.


    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed

    Connect With Us

    Not ready to apply? Create a profile and connect with us for general consideration.